PRIVACY POLICY

A Legal Disclaimer

Effective Date: 10/16/2025

Governing Law: State of Indiana

The Fox Lake Property Owners Association (FLPOA) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard the information you share with us through our website, events, and membership activities.

1. Who We Are

The Fox Lake Property Owners Association is a nonprofit community organization in Steuben County, Indiana. Our mission is to preserve, celebrate, and strengthen the historically Black community of Fox Lake. We use this website to share history, organize community events, manage memberships, and collect donations that support our initiatives.

2. Information We Collect

We collect information that helps us serve our community members and website visitors effectively. This includes:

Information You Provide Directly:
1. Name, email address, and phone number
2. Billing or mailing address
3. Payment information (processed securely through a third-party provider)
4. Membership registration details
5. Donation or ticket purchase records

3. Information Collected Automatically:

When you visit our website, we may automatically collect:

Browser type, device, and operating system
Pages visited and time spent on the site
General location data (city or region)
Cookies or similar technologies that help improve site performance and experience

We do not collect sensitive personal data such as race, religion, or financial account details beyond what is necessary for transactions.

3. How We Use Your Information

We use your information to:

Process memberships, event tickets, donations, and merchandise orders
Communicate updates about community events, meetings, or initiatives
Send receipts and confirmations for your purchases or donations
Improve our website and community engagement
Maintain accurate records for organizational reporting and compliance

We will never sell, rent, or trade your personal information to outside organizations or advertisers.

4. Cookies and Website Analytics

Our website may use cookies or similar technologies to personalize your experience and track general site usage. You can choose to disable cookies in your browser settings; however, some features may not function properly if cookies are turned off.

We may use basic analytics tools (such as Google Analytics or similar) to understand how visitors use our site. This data is aggregated and does not personally identify you.

5. Payment Processing

All online payments for membership dues, donations, tickets, and merchandise are processed securely through third-party payment platforms that comply with industry-standard encryption and data protection protocols.

The FLPOA does not store or have access to your full credit card information.

6. Email Communications

When you register as a member, make a purchase, or donate, you may receive emails from us regarding your transaction or upcoming events.

You can opt out of non-essential email communications at any time by clicking the “unsubscribe” link at the bottom of our messages or contacting us directly.

7. Data Retention and Security

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

To protect your information, we use secure systems and limit access to authorized volunteers or administrators who need it to perform their roles. However, no system is 100% secure, and we cannot guarantee absolute protection from unauthorized access or data breaches.

8. Children’s Privacy

Our website is intended for general audiences and not specifically for children under 13 years old. We do not knowingly collect personal information from children. If a parent or guardian believes their child has provided information to us, they may contact us to request deletion.

9. Your Rights and Choices

You have the right to:

Request access to the personal data we hold about you
Correct or update inaccurate information
Request deletion of your data (unless required for record-keeping)
Withdraw consent for non-essential communications
Requests can be made by contacting us using the information below.
10. Links to Other Websites
Our website may include links to third-party sites or event platforms (e.g., ticketing services or donation portals). The FLPOA is not responsible for the privacy practices or content of those external sites.

We encourage you to review their privacy policies before sharing information.

11. Updates to This Policy

We may update this Privacy Policy occasionally to reflect new laws, technologies, or community programs. Updates will be posted on this page with a new effective date. Continued use of the website after updates means you accept the revised policy.

12. Contact Us

If you have any questions, concerns, or requests related to your personal information, please contact:

Fox Lake Property Owners Association